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Contracting FAQs

Where can I find out if I am considered a small business for a particular service or commodity?

You may visit DeCA's small business web page for information, as well as www.sba.gov/size.

What is SAM?

TheSystem for Award Management (SAM) database is the primary Department of Defense (DoD) repository for contractor information required for the conduct of business with DoD. Contractors must update or renew their registration annually to maintain an active status. The web site for more information is www.sam.gov.

Do I have to be registered in CCR to get a government award?

In accordance with the Federal Acquisition Regulation (FAR) 4.112(a), "Prospective contractors shall be registered in the CCR database prior to award of a contract or agreement, except for- Purchases that use a Government wide commercial purchase card as both the purchasing and payment mechanism, as opposed to using the purchase card only as a payment method;"
Note: DeCA uses the Government wide Purchase Card (GPC) to obtain supplies and services (other than resale supplies and services) for which the total requirement is less than $2,500.00 (micro purchases). DeCA also uses the GPC as a method of ordering and payment from DeCA's corporate Web contracts, and for some selected contracted services.

What is and where do I get a CAGE Code?

http://www.dlis.dla.mil/cage_welcome.asp. to get information regarding CAGE Codes.

What is and where do I get a DUNS Number?

http://www.dnb.com/get-a-duns-number.html to get information regarding DUNS numbers.

Do I need a Federal Tax ID Number to do business with the Government?

http://www.tax9er.com to get information on your Federal Tax ID number.

What is EDA and WAWF-RA and how do I register?

The attached documents explain what Electronic Document Access (EDA) and Wide Area Workflow - Receipt and Acceptance (WAWF-RA) are and explain the process on registering. Also provided are frequently asked questions. (Note: Brand Name Resale contractors are not required to register with EDA or WAWF-RA. At this time Non Brand Name Resale contractors (for example, contractors that provide beef, eggs, pork, deli/bakery services, etc.) are only required to register with EDA.)

EDA & WAWF-RA Registration: Frequently Asked Questions
DeCA Notice to Vendors : Regarding New Electronic Submission of Payment Requests
DeCA Vendor Maintenance Form

Who do I call if I am having problems with my stocking, custodial, storage contract at the commissary?

You should first try resolving all problems at store level, openly communicating with the QAE and Store Director. If you are not successful in reaching an amicable resolution, you should contact the specific DeCA Region contracting personnel (contracting officer and/or contract administrator as specified in your contract).

I am a Construction Company, who may I talk to about being considered as a prime or subcontractor for building DeCA Commissaries?

The Design and Construction Unit at Lackland AFB, Texas procures construction services for DeCA; please direct contracting questions to their office at (210) 671-5877.

The mailing address for the Design and Construction Unit is:

Design and Construction
2250 Foulois St., Suite 2, Building 8400
Lackland AFB, TX 78236-1039

Who do I contact if I have questions about the contract award and/or modification I received?

Any changes/additions to the contract require a modification. Please contact the POC listed in the order/contract for assistance.

How do I update contact information (e.g., fax #, email address, telephone #, and points of contact) and how often should I updated it?

Please contact the point of contact listed in the order/contract. It should be updated as often as it changes.

Is it possible to register in FedBizOpps to be notified when certain commodities or services are solicited or announced?

www.acquisition.gov under Acquisition Systems, Federal Business Opportunities.

How do I find out the awardee so that I could be a supplier or a subcontractor?

Click here to access DeCA's web page on Recently Awarded Contracts and Price History.

Who do I call if my invoice has not been paid?

Contact the Point of Contact (POC) listed in your order/contract.

Does DeCA use the Government Purchase Card?

Yes, DeCA uses the Government wide Purchase Card (GPC) to obtain supplies and services (other than resale supplies and services) for which the total requirement is less than $2,500.00 (micro purchases). DeCA also uses the GPC as a method of ordering and payment from DeCA's corporate Web contracts, and for some selected contracted services.

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